RSVP for Events

This guide explains how to register your family for events, select tickets, and manage your RSVPs.

RSVP Process Overview

Registering for an event involves:

1. Selecting tickets (if applicable)
2. Choosing attendees from your family
3. Providing required information
4. Completing payment (for paid events)

Events can be either in-person or virtual. Virtual events provide meeting links for easy online participation, while in-person events include location details.

Register for a Free Event

For events with no cost:

1. Click on the event to view details
2. Click RSVP
3. Select which family members are attending
4. Click Confirm RSVP
5. You'll see a confirmation message

Register for a Paid Event

For events with registration fees:

1. Click on the event to view details
2. Click Register or Get Tickets
3. Select your tickets:
   • Choose ticket type(s)
   • Set quantity for each
   • Add any optional add-ons
4. Click Continue to Checkout
5. Enter attendee information:
   • Select family members attending
   • Provide any required details (ages, allergies, emergency contacts)
6. Choose your payment method
7. Review your order summary
8. Click Complete Registration

Ticket Reservations

When you proceed to checkout, your selected tickets are automatically reserved for you. This ensures that tickets remain available while you complete your registration.

How ticket reservations work:

• Once you click Continue to Checkout, your tickets are temporarily held
• A reservation timer appears showing how long you have to complete your purchase
• Other members cannot claim your reserved tickets during this time
• If the timer expires before you complete checkout, the tickets are automatically released back to availability

Complete Checkout Promptly

The reservation timer gives you enough time to fill out your information without rushing, but don't wait too long. If you need to step away, you may need to restart the checkout process to reserve tickets again.

Benefits of ticket reservations:

• No double-booking - You won't lose tickets to someone else while filling out forms
• Fair access - Everyone gets the same amount of time to complete their purchase
• Prevents capacity conflicts - Eliminates situations where you finish checkout but tickets have sold out
• Stress-free registration - Focus on providing accurate information without worrying about ticket availability

Understanding Tickets

Events may offer different ticket types:

• General Admission - Standard entry
• Child Ticket - Reduced price for children
• Adult Ticket - For parents/guardians
• Family Pass - Covers the whole family

Add-Ons

Some events offer optional add-ons:

• Per-Attendee Add-ons - Purchased for each person (e.g., lunch, materials)
• Per-Order Add-ons - Purchased once per registration (e.g., parking pass)

Registration Requirements

Event organizers may require specific information:

• Attendee Names - Who is attending
• Ages - Age of each attendee
• Allergies - Food or environmental allergies
• Emergency Contact - Who to call in an emergency
• Special Needs - Any accommodations required

tip

If you've already added family members to your profile, their information will auto-populate during checkout. Make sure your family members are up to date.

Full Events

If an event is full, you can add it to your Watchlist to get notified when spots open:

1. Click the bookmark icon on the event card
2. The event is saved to your Watchlist
3. You'll be notified when spots become available

When a spot opens up:

1. You'll receive a notification
2. Click the link to register quickly
3. Complete payment if required
4. Spots are first come, first served

Stay Informed

Add full events to your Watchlist to get automatic notifications when spots open. You'll also be alerted when events you're watching are almost sold out (3 tickets or less remaining).

Modify Your Registration

Need to make changes to your RSVP?

Add More Attendees

1. Go to the event page
2. Click Modify Registration
3. Add additional tickets or attendees
4. Complete payment for any additional fees
5. Confirm your changes

Remove Attendees

1. Go to the event page
2. Click Modify Registration
3. Reduce ticket quantities or remove attendees
4. Review any applicable refunds
5. Confirm your changes

Update Attendee Information

1. Go to the event page
2. Click Modify Registration
3. Update attendee details
4. Save your changes

Cancel Your RSVP

If you can no longer attend:

1. Go to the event page
2. Click Cancel RSVP or Cancel Registration
3. Confirm your cancellation

Refund Policy

For paid events, refunds depend on the group's policy:

• Check the event details for the cancellation policy
• Some events offer full refunds before a deadline
• Others may offer partial refunds or credits
• Contact the group leader if you have questions

View Your Registrations

See all events you're registered for:

1. Click Events > My Events
2. View by status:
   • Going - Events you're confirmed for
   • Past - Events you've attended

RSVP Status

Your registration status appears on each event:

Status	Meaning
Going	You're confirmed for the event
Watching	You've added this event to your Watchlist
Pending	Registration needs completion

Join Virtual Events

Homeschool Hive supports both in-person and virtual events, making it easy to participate in online classes, co-op meetings, and virtual field trips.

Identifying Virtual Events

Virtual events are clearly marked with a special indicator:

• Look for the Virtual badge on event cards in the event discovery feed
• Virtual events display a distinct icon to differentiate them from in-person gatherings
• Event details page shows whether the event is virtual or in-person

Accessing Meeting Links

Once you've registered for a virtual event:

1. After Registration - You'll receive confirmation with virtual event details
2. Find Your Link:
   • Go to Events > My Events
   • Click on your virtual event
   • The meeting link appears in the event details
3. Join the Event:
   • Click the one-click Join Meeting button
   • You'll be taken directly to the virtual meeting platform

Meeting Link Timing

Some group leaders may hide meeting links until shortly before the event begins. This is a security measure to prevent unauthorized access. If you don't see a link yet, check back closer to the event start time.

Virtual Event Tips

• Test Your Setup - Join a few minutes early to test your camera, microphone, and connection
• Check Requirements - Some virtual events may require specific software or browser settings
• Have Backup Access - Save the meeting link in case you need to rejoin
• Arrive on Time - Virtual events often start promptly since there's no travel time needed

Easy Access

Bookmark your My Events page for quick access to all your virtual meeting links. This is especially helpful if you attend regular virtual co-op sessions or classes.

Troubleshooting

Payment Failed

If your payment doesn't go through:

1. Check that your card details are correct
2. Ensure sufficient funds are available
3. Try a different payment method
4. Contact support if issues persist

Can't Find My Registration

1. Check Events > My Events
2. Look in your email for a confirmation
3. Make sure you're logged into the correct account

Can't Access Virtual Event Link

If you can't find or access your virtual event meeting link:

1. Check that you're registered for the event (view My Events)
2. The link may be hidden until closer to the event time - check back later
3. Refresh the event page if the event is about to start
4. Contact the group leader if the link isn't available when the event begins
5. Check your email for event confirmation with meeting details

What's Next?

1. Manage your payments - View payment history and receipts
2. Track scholarship invoices - For scholarship reimbursement
3. View your calendar - See all upcoming events