Family Members

Adding your children and family members to your Homeschool Hive profile makes it easy to register for events and keeps important information like allergies on file for event organizers.

Access Family Settings

1. Go to Account Settings
2. Click Family Members or Family

Adding Children

Add a Child

1. Click Add Child or Add Family Member
2. Fill in their information:
   • First Name - Child's first name
   • Last Name - Child's last name
   • Date of Birth - Used to calculate age for events
3. Click Save

Why Add Children?

Adding children helps with:

• Event Registration - Quickly select attendees
• Age Requirements - Automatic eligibility for age-restricted events
• Safety Information - Allergies and medical info shared with organizers
• Scholarship Invoices - Correct child name on invoices

Managing Child Information

Edit a Child's Profile

1. Find the child in your family list
2. Click Edit or their name
3. Update any information
4. Click Save

Remove a Child

1. Find the child in your family list
2. Click Remove or the delete icon
3. Confirm the removal

Removing Children

Removing a child doesn't affect past event registrations but will prevent selecting them for future events.

Health and Safety Information

Allergies

Record allergies for each child:

1. Edit the child's profile
2. Find the Allergies section
3. Click Add Allergy
4. Enter details:
   • Allergy Name - What they're allergic to
   • Severity - Mild, Moderate, or Severe
   • Notes - Treatment or precautions
5. Click Save

Severity Levels:

Level	Description	Example
Mild	Minor discomfort, easily managed	Seasonal allergies
Moderate	Needs attention, may require medication	Mild food sensitivities
Severe	Life-threatening, requires immediate action	Peanut allergy with EpiPen

Special Needs

Document accommodations or special considerations:

1. Edit the child's profile
2. Find Special Needs section
3. Enter relevant information:
   • Learning accommodations
   • Physical needs
   • Behavioral considerations
   • Any support required
4. Click Save

This information helps event organizers prepare appropriate accommodations.

Medical Information

For emergency situations:

1. Edit the child's profile
2. Find Medical Information
3. Add relevant details:
   • Medications
   • Medical conditions
   • Emergency procedures
   • Doctor's contact (optional)
4. Click Save

Keep Information Current

Review and update medical information regularly, especially before major events or at the start of each semester.

Emergency Contacts

Add Emergency Contact

For each child, add emergency contact information:

1. Edit the child's profile
2. Find Emergency Contact section
3. Add contact details:
   • Name - Contact person's name
   • Relationship - How they're related
   • Phone Number - Primary contact number
   • Alternate Phone - Backup number
4. Click Save

Multiple Emergency Contacts

You can add multiple emergency contacts:

• Primary contact (called first)
• Secondary contact (if primary unavailable)
• Additional contacts as needed

Using Family Information

During Event Registration

When registering for events:

1. Select the event and start checkout
2. Choose which family members are attending
3. Their information auto-fills:
   • Names and ages
   • Allergy information
   • Special needs
   • Emergency contacts
4. Review and confirm

What Organizers See

Event organizers can access:

• Attendee names and ages
• Allergy information (for safety)
• Special needs (for accommodations)
• Emergency contacts (for emergencies)

They cannot see:

• Detailed medical records
• Information you haven't provided
• Data from other families

Privacy

Controlling Visibility

Your family information is:

• Only shared with event organizers for events you register for
• Not visible to other group members
• Protected by Homeschool Hive's privacy policy

What's Required vs. Optional

When registering for events:

Information	Typically Required	Notes
Names	Yes	For attendance tracking
Ages	Sometimes	For age-restricted events
Allergies	Often	For safety
Special Needs	Sometimes	For accommodations
Medical Info	Rarely	Only specific events
Emergency Contact	Often	For safety

Event organizers set their own requirements.

Multiple Children

Managing Several Kids

If you have multiple children:

• Each child has their own profile
• Select multiple children during checkout
• Information is tracked separately
• Ages update automatically based on birthdates

Age Calculations

Ages are calculated from the date of birth:

• Updates automatically
• Shows correct age at event time
• Helps with age-restricted events

Troubleshooting

Child Not Appearing in Checkout

If a child doesn't appear as an option:

• Verify they're added to your family
• Check if the event has age restrictions
• Make sure their profile is complete
• Try refreshing the page

Incorrect Age Displayed

If age seems wrong:

• Check the date of birth in their profile
• Verify the year is correct
• Age is calculated from birthdate to current date

Information Not Saving

If changes won't save:

• Check for required fields
• Ensure dates are in correct format
• Try a different browser
• Contact support if issues persist

What's Next?

1. Manage payment methods - Set up payment cards
2. Find events - Browse activities for your family
3. Update notifications - Control alerts