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How Do I Manage Multiple Children's Registrations?

Homeschool families often have multiple children participating in activities together. Homeschool Hive makes it easy to add all your children to your family profile, then quickly register them for events without re-entering their information every time. You can also track allergies, special needs, and emergency contacts for each child.

Quick Answer​

Go to Account > Family Members to add your children's profiles with their information, allergies, and emergency contacts. When registering for events, you'll see all your family members listed and can select which children to register with just a few clicks.

Understanding Family Profiles​

Why Add Family Members?​

Adding your children to your Homeschool Hive account provides several benefits:

  • Faster registration: Select children from a list instead of typing names each time
  • Safety information: Allergies and medical needs are shared with event organizers
  • Emergency preparedness: Emergency contact information travels with each child's registration
  • Accurate attendance: Event organizers know exactly who to expect
  • Age-appropriate events: Organizers can see children's ages for planning purposes

What Information is Stored?​

For each family member, you can add:

  • Basic info: Name, date of birth, gender, relationship to you
  • Medical info: Allergies (with severity), special needs, medical conditions
  • Emergency contacts: Name, phone, and relationship of emergency contact
  • Accommodations: Any special accommodations needed at events

Step-by-Step Guide​

Part 1: Adding Family Members​

Step 1: Navigate to Family Members​

  1. Click your profile picture or name in the navigation
  2. Select Account from the dropdown
  3. Click Family Members in the account menu

Step 2: Add Your First Child​

  1. Click the Add Family Member button
  2. Fill in the Basic Information:
    • First name
    • Last name
    • Relationship (Child, Spouse, or Other)
    • Date of birth
    • Gender (optional)

Expand each section to add relevant information:

Allergies:

  1. Click the Allergies section to expand
  2. Search for or select allergies from the list
  3. Set the severity level (Mild, Moderate, Severe)
  4. Add any notes about the allergy
  5. For allergies not in the list, select "Other" and describe it

Special Needs:

  1. Click the Special Needs section to expand
  2. Select any applicable conditions
  3. Add notes about specific accommodations needed
  4. Describe how organizers can best support your child

Additional Medical Notes:

  1. Click Additional Medical Notes to expand
  2. Enter any other information event organizers should know
  3. This might include medications, conditions, or preferences

Step 4: Add Emergency Contact​

  1. Enter the Contact Name (someone other than yourself)
  2. Add their Phone Number
  3. Specify their Relationship to the child (e.g., Grandparent, Aunt)
  1. Read the consent statement about sharing health information
  2. Check the box to consent to sharing with group leaders
  3. This consent is required to save medical information

Step 6: Save the Family Member​

  1. Click Add Family Member to save
  2. The child now appears in your Family Members list
  3. Repeat for each additional child
Keeping Information Current

Review and update your family members' information at the start of each school year. Children grow, allergies can change, and emergency contacts may need updating.

Part 2: Registering Multiple Children for Events​

Step 1: Find and Open the Event​

  1. Browse events or use search to find an activity
  2. Click on the event to view details
  3. Click RSVP or Register

Step 2: Select Your Tickets​

  1. Review available ticket types
  2. Select the number of each ticket type needed
  3. For family events, you might select tickets for adults too

Step 3: Assign Attendees​

When you proceed to the attendee step:

  1. You'll see a list of all your family members
  2. Check the box next to each child attending
  3. Selected children show a checkmark
  4. Their information auto-fills from their profile

For each selected attendee, verify:

  • Name is correct
  • Any required custom fields are filled in
  • Special requirements are noted (if the event asks)

Step 4: Review Allergy and Medical Alerts​

Before completing registration:

  1. Review the medical information being shared
  2. Verify allergies are correctly listed
  3. Confirm emergency contact information
  4. Add any event-specific notes if needed

Step 5: Complete Registration​

  1. Review your order summary
  2. Complete payment if required
  3. Confirm your registration
  4. You'll receive confirmation for all registered attendees

Part 3: Managing Registrations​

Viewing Registered Children​

To see who's registered for an event:

  1. Go to My Events
  2. Find the event in your upcoming list
  3. Click to view details
  4. See the list of registered family members

Modifying Registrations​

To add or remove children from a registration:

  1. Open the event from My Events
  2. Click Manage Registration
  3. Add additional family members or
  4. Remove attendees who can no longer attend
  5. Pay any additional fees or receive refunds as applicable

Canceling a Child's Registration​

To cancel just one child (not the whole family):

  1. Open the event registration
  2. Click Manage Registration
  3. Find the child to remove
  4. Click Remove next to their name
  5. Confirm the cancellation
  6. Refunds process according to the event's policy

Tips​

Quick Registration

Keep your family profiles complete and up-to-date. This means during checkout you simply check boxes rather than filling out forms.

Group Events

For events with family pricing, you might only need one ticket that covers all children. Check the ticket description for details.

Different Ages, Different Events

Filter events by age range to find activities appropriate for each of your children. Some events may only be suitable for certain ages.

Capacity Limits

Some events limit the number of children per family. If you can't register all your children, check if there's a waitlist or contact the organizer.

Managing Family Member Profiles​

Editing a Family Member​

  1. Go to Account > Family Members
  2. Find the child's card
  3. Click the Edit icon (pencil)
  4. Make your changes
  5. Click Update Family Member

Removing a Family Member​

If a family member no longer needs a profile:

  1. Go to Account > Family Members
  2. Find the child's card
  3. Click the Delete icon (trash can)
  4. Confirm the deletion
Deletion Impact

Removing a family member doesn't cancel their existing event registrations. Cancel those separately if needed.

Privacy Considerations​

Your children's information is:

  • Visible to you: Always see all information in your account
  • Shared with organizers: Name, age, allergies, special needs, emergency contacts
  • Used for safety: Helps organizers prepare for attendees
  • Protected: Only visible to authorized group leaders, not other members

Common Questions​

Can two parents share a family profile? Currently, each parent has their own account with their own family members. Both parents can add the same children to their respective accounts.

What if my child has no allergies? You don't need to add any allergy information. Leave those sections empty.

Can I register an adult family member? Yes, you can add adults as family members using the "Spouse" or "Other" relationship type.

Do I need to add children for free events? For accurate headcounts and safety, yes. Even free events benefit from knowing who's attending.

What happens to medical info when I cancel? Medical information remains in your family profile. It's only shared with organizers when you register for events.